A different entry is needed for units that maintain an allowance for doubtful accounts:.CR (from) Departmental Account number and accounts receivable object code.DR(to) Departmental Account number and object code 6330 - Bad Debt Expense.Once authorization has been granted for a write-off, the requesting unit will process a Distribution of Income and Expenses (DI) e-doc with the following entries: Note: Bursar office procedures are designed to ensure that effective and ongoing collection efforts are undertaken before any write-off is authorized. Student bursar receivables other than CornellCard.The University Treasurer has the authority to write-off student receivable bad debt of any dollar amount against the bursar allowance accounts, for balances deemed by the Bursar’s office to be uncollectable for the following types of receivables: Authorization for Student Loan Receivable Write-Offs Payroll should be notified of all employee-related write-offs. Note: An employee-related write-off may result in taxable income to the employee. Include in the backup a brief narrative of the reasons for the write-off, evidence of multiple collection attempts, and the account number that will fund the write-off. Once the expense has been moved, the unit’s finance manager, BSC director, or college business officer should send the write-off request to the university controller. Include in the backup a brief narrative of the reasons for the write-off, evidence of multiple collection attempts, and the account number that will fund the write off.įor sponsored accounts, to write off an employee-related receivable, expense or travel advance from a sponsored project, a unit must first prepare an e-doc moving the expense from the sponsored account to a non-sponsored discretionary account with the same higher-ed function code. This does not apply to payroll overpayments.įor non-sponsored accounts, the unit’s finance manager, BSC director, or college business officer should send requests for employee-related (current and prior employment) write-offs to the university controller. Typically, these write-offs are for travel advances. Authorization for Employee-Related Write-Offs See the instructions below for employee-related write-offs on sponsored accounts. Write-off e-docs for sponsored funds will be originated by Sponsored Financial Services.
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